2021 Annual General Meeting and Board of Directors Election
FORMAL NOTICE OF AUSTCHAM SHANGHAI BOARD OF DIRECTORS ELECTION 2021
ANNUAL GENERAL MEETING: TUESDAY 29 JUNE 2021
This is the formal invitation to attend the Annual General Meeting 2021 (“AGM”) of Ao Shang Hui Consulting (Shanghai) Co., Ltd. Here following is the Formal Election Notice for all Corporate Voting Member Representatives and AGM materials.
Any member of AustCham Shanghai is eligible and invited to attend the AGM 2021 and may participate in debate specifically related to their membership category; however only Voting Member Representatives in good standing who have registered as attending to vote at the AGM 2021 (or their formally appointed Proxy) may vote at the AGM.
The AGM 2021
Date: Tuesday 29 June 2021
Time: 4:00 pm sharp (registration from 3:30 pm)
Venue & Address: The Sukhothai Shanghai
Grand Shanghai Ballroom I, Level 2, 380 Weihai Road, Jingan District, Shanghai
上海市静安区威海路380号素凯泰酒店，二层上海厅I
Formal Registration is online: AGM 2021 Registration
The AGM 2021 will be concerned, inter alia, with the election to fill vacancies on the AustCham Shanghai Board of Directors falling due at the AGM 2021.
Members are reminded that all outstanding dues or monies owing of any kind outstanding over one month must be fully paid prior to the AGM 2021 by any Corporate Member whose Corporate Member Representative or duly appointed proxy wishes to be eligible to vote at the AGM 2021. Please find the following document for reference prior to the AGM.
Note: Further documents, including the Annual Report 2021, or changes relating to this Agenda will be circulated prior to the AGM 2021.
Those Voting Member Representatives seeking to appoint a proxy are requested to register their apology using the online system and submit a valid Proxy Appointment Form. Each proxy appointment and their registration of attendance is required by 4:00 pm Monday 28 June 2021 (24 hours prior to commencement of the AGM 2021).
ELECTRONIC VOTING
Ten (10) nominations in good standing have been received by AustCham Shanghai for the four (4) current vacancies on the AustCham Shanghai Board 2021-2023 falling due at the AGM 2021.
- Election Slate of Candidate Nominations for the AustCham Shanghai Board of Directors Election 2021 to fill Board Vacancies 2021-2023
- Directors skills-matrix for those directors continuing to serve the remaining twelve months of their two year term
Electronic voting opens Monday 31 May 2021, for the election of the AustCham Shanghai Board of Directors vacancies 2021-2023. An email from the online anonymous election system, Election Buddy, will be sent at the opening of voting with a unique voting code to eligible voters (those voting members in good standing as of 28 May 2021). Please check your email inbox and junk folder and contact maria.mcdermott@austchamshanghai.com if you haven’t received the voting email.
Each Corporate/Voting Member Representative may select up to four (4) candidates, but may only submit their vote once. Each Corporate/Voting Member Representative shall be responsible for the authenticity and anonymity of their vote. Once the vote has been submitted, it cannot be changed.
The electronic voting system will be closed on Friday 18 June 2021 at 5:00 pm. Reminders will be sent to Voting Representative Members three (3) days after the voting period opens, and again two (2) days before the voting period closes. The Election Auditor shall verify the election result and submit the Election Auditor’s Statement, addressed to the Members of AustCham Shanghai, to the CEO and Company Secretary within 24 hours of the close of voting. Upon receipt, the statement will be released to the full membership by publication on the company website and presented at the AGM by the Chairman of the meeting.
NOTES
All outstanding dues or monies owing of any kind outstanding over one month must be fully paid to the Secretariat prior to the AGM 2021 by any Corporate Member whose Corporate Member Representative or duly appointed proxy wishes to be eligible to vote on agenda item matters at the AGM 2021.
