The AGM 2010 will be held as follows:
Date: Wednesday 30 June 2010
Venue: Ernst & Young Board Room
Address: Level 23, The Center, 989 Chang Le Road,
Shanghai
Time: 4:00pm sharp (registration from
3:00pm)
RSVP: amy.xu@austchamshanghai.com
The Australian Consul General in Shanghai, Mr. Tom Connor, will
Chair the AGM 2010.
The AGM 2010 will be concerned, inter alia, with the election to
fill those vacancies falling due at AGM 2010 on the AustCham
Shanghai Board of Directors for the term 2010-2012.
The Australian Chamber of Commerce Shanghai is also referred to
as AustCham Shanghai.
Please find the following documents posted for download for
reference prior to the AGM.
AGM 2010
Agenda
Note: Further documents relating to this Agenda will be circulated
prior to the AGM 2010.
Attendance/Apology formal registration form
Note: Pre-registration by each Corporate/Voting Member
Representative wishing to attend to vote at the AGM is required by
the set time 48 hours prior to commencement of AGM 2010. An apology
must first be registered by those wishing to appoint Proxy and each
Proxy (duly appointed) must register their attendance. Exceptional
late attendance registration will be accepted up to 24 hours prior
to commencement of AGM 2010 by those late appointed proxy.
Form for appointment of Proxy
Board of Directors slate of candidate nominations for
election 2010 to fill Board vacancies 2010-2012
Australian Chamber of Commerce Shanghai Audit
Report
Note: The Community Outreach funds are held and accounted
separately from the General Funds and are separately audited (refer
to the link below).
Community Outreach funds escrowed by Australian Chamber of
Commerce Shanghai Audit Report
AGM 2009
Minutes.
KEY DATES PRIOR TO AGM 2010
Thursday 10 June, 6.30 - 8.30pm
Board Director Candidates Presentation Evening.
AustCham Shanghai Voting Member Representatives are invited to meet
the 2010-2012 Board Director Candidates at an informal cocktail
event on Thursday 10 June from 6.30 - 8.30pm at the Sofitel
Shanghai Hyland, 505 Nanjing East Road
(上海市南京東路505號),
Shanghai.
Monday 28 June, 4:00pm sharp China time (48hours prior
to AGM commercement)
Registration of attendance and formal apologies closes. Exceptional
late attendance registrations will be allowed in the following 24
hours only for those late appointed proxy.
Tuesday 29 June, 4.00pm sharp (24hours prior to AGM
commercement)
Appointment of Proxy (correctly given on the form
provided) must be registered by 4:00pm sharp (China time) on
Tuesday 29 June 2010. Completed and signed forms addressed to the
Returnning Officer may be faxed, delivered by hand, or emailed as
detailed below.
WELCOME INVITATION TO AGM 2010 TO ALL AUSTCHAM SHANGHAI
MEMBERSHIP
Any member of AustCham Shanghai is eligible and invited to attend
the AGM 2010 and may participate in debate which is specifically
related to their membership category. However, only
Corporate/Voting Member Representatives in good standing and prior
registered as attending to vote at the AGM 2010 (or their formally
appointed Proxy) may vote at the AGM. Non-voting membershp
attending are requested to register attendance for catering and
venue management.
NOTES:
a . All outstanding dues or monies owing of any kind outstanding
over one month must be fully paid to the Secretariat prior to the
AGM 2010 by any Corporate Member whose Corporate Member
Representative or duly approinted proxy wishes to be eligible to
vote at the AGM 2010.
b . Hard copies of any AGM notices or documents may be requested by
contacting Executive Director, Kim Gilliland, on email kim.gilliland@austchamshanghai.com
or telephone 6248 8301.
* Please download and refer to further details on above documents
and previously circulated documents.
c . Please return formal registration of
Attendance/Apology/Appointment of Proxy marked to the Attention of
the Returning Officer for the AGM 2010:
Ms Amy Xu
Email: amy.xu@austchamshanghai.com
Fax: 86 21 6248 5580 (Attention: Ms Amy Xu)
By hand: AustCham Secretariat Office, Suite 1101B, Silver Court, 85
Taoyuan Road, Shanghai.
IMPORTANT ALERTS TO VOTING MEMBERS
1. VOTING MEMBERS CONCERNS AND ISSUES
Voting members are notified that if there is any matter they wish
to raise for possible consideration for inclusion or resolution at
AGM 2010, which might appropriately be dealt with on the Agenda as
outlined, they have the opportunity to put their comments in
writing, addressed to the Executive Director for the attention of
the Board, by latest 4:00pm sharp Monday 14 June 2010.
The Board will consider the relevance and feasibility of any
matters raised for inclusion or resolution at AGM 2010 and respond
promptly to Voting Members, notifying them of their decision.
Alternative suitable opportunities for further consideration of any
matters not addressed at AGM 2010 will be made available.
2. PRE-REGISTERING ELECTION VOTES (secret ballot) BY THOSE
APPOINTING PROXY
Those Voting members who have formally registered apology for AGM
2010 and duly appointed proxy, may, if they wish deliver by hand,
in writing (as outlined below to satisfy the demands of a secret
ballot) their specific voting instructions for the exercise of
their vote, by their proxy present in person, in the election of
Directors 2010-2012.
These pre-registered written instructions will be acted on under
the guidance of the Scrutineer and the Returning Officer when the
duly appointed proxy is present in person for the election on the
day.
Unless specific pre-registered written instructions for the proxy
are provided, any duly appointed proxy will receive a registered
ballot paper and proceed to vote as prior verbally briefed or as
they personally wish.
HOW TO PRE-REGISTER VOTING INSTRUCTIONS
1. Pre election candidate state circulated with this Formal Notice
of AGM 2010 lists six (6) candidates nominated for five (5)
positions vacant.
2. On a piece of paper, write only the five (5) selected candidate
names in full, that you prefer (in any order) to elect as Board
Directors 2010-2012.
3. Place this piece of paper in an envelope then mark the front of
that envelope as follows.
i. Voting Member Representative Name ___________________
ii. AustCham Shanghai Corporate Membership Company Name
___________________
iii. AustCham Shanghai Corporate Membership No.
______________
iv. Duly Appointed Proxy Name __________
v. Election of Directors AGM 2010.
NOT TO BE OPENED.
4. Place this first, clearly marked envelope in a second envelope
addressed to the Returning Officer Ms. Amy Xu at AustCham Shanghai
Secretariat and deliver by hand by latest 4:00pm Tuesday 29 June
2010 China time sharp. It will be held unopened in confidence until
taken to the AGM secret ballot. Safe delivery of a pre registed
vote is the responsibility of the Voting Member.