THE OPPORTUNITY
AustCham Shanghai seeks a suitably qualified and experienced,
exceptional individual to co-ordinate activities and communications
related to Shanghai World Expo 2010, Australia China Business
Awards 2010, and other AustCham Shanghai key projects. This
rewarding and demanding opportunity will be available in
February/March 2010 for 1 year period with the potential of an
extension of contract.
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During this period in 2010, the strong annual events calendar
includes partnering with the Australian Pavilion for events at
World Expo Shanghai, and preparation for the Australia-China
Business Awards 2010 to be held in Shanghai for the first time.
THE SHANGHAI WORLD EXPO & PROJECT CO-ORDINATOR
ROLE
The full-time Co-ordinator role, working flexible and often
extended hours, reports directly to the Executive Director and
working closely with the Events and Marketing Manager. This
challenging role encompasses all aspects of managing the delivering
of the MOU between AustCham Shanghai & DFAT, co-ordination of
key AustCham Shanghai events to be held in the Australian Pavilion,
leveraging opportunities for members through the expo and answering
enquiries and co-ordinating communication related to Expo. You will
be part of a Shanghai permanent full-time Secretariat and its
strong professional team of seven, delivering exceptional benefits
and membership value year-round to over 300 active corporate
members.
ABOUT AUSTCHAM SHANGHAI
AustCham Shanghai is a well-established, not-for-profit,
independently founded, corporate membership-based Chamber of
Commerce, whose Mission is to strengthen Australia-China government
business, government and community relationships, and to promote
Australia as a creative and reliable provider of innovative, high
quality business solutions.
THE PERSON WE SEEK
- is a self-motivated person with the initiative and drive to
cooperate effectively with others or work independently, even under
pressure
- has professional experience likely to assist understanding of
the role and values of a non-profit, Australia-China business-based
membership organization
- has a proven track record of delivering high-quality projects
on time while meeting tight budget constraints and ability to
work independently with initiative under limited supervision
- is described by colleagues with adjectives like highly capable,
considerate, fair minded, well organized, methodical, practical,
creative, positive, open-minded, approachable, productive,
sociable, steady
- learns and adapts quickly to the specific demands of a new
workplace
- enjoys networking and helping people
- is as comfortable addressing and liaising with all industries
and diversity of members
- works capably in a crowded, bilingual, international city
environment
- is a calm, multi-skilled person with proven ability to oversee
delivery of multiple concurrent projects
- coordinates converging deadlines smoothly with their
responsible managers
- pays attention to critical details while constructively
focusing on the bigger picture
- Recent work experience with multinational companies or foreign
governmental organizations, preferably in the commercial sectors
with customer service experience.
- Prefable but not essential, the ability to communicate clearly
in written and oral Chinese and English to a professional
standard.
- Strong skills in using computer software solutions for project
management and business activities (including excel, PowerPoint,
word).
- Experience in Website Management prefable
- Good inter-personal skill as well as good team work spirit,
willingness to learn and a high personal energy level
GENERAL RESPONSIBILITIES OF THIS ROLE
Shanghai World Expo
- Creating and scheduling AustCham Shanghai Expo events in the
Australian Pavilion including logistics, marketing, event
co-ordination and communication
- Provide through AustCham Shanghai communication platform
regular information updates and staff briefings on activities
and opportunities available during the 2010 Shanghai World Expo
program, including providing information dissemination through
AustCham Shanghai's internet and external website;
- working with the expo pavilion team to ensure proper venue
management, catering, venue set-up and format including speakers or
special guests and entertainment;
- Co-ordinate Media and Communications of AustCham Shanghai's
activities during the Shanghai World Expo
- represent AustCham Shanghai membership interests proactively
and effectively
- liaise with government authorities and organizations both
Chinese and Australian, with senior corporate executives, with
peer-group organizations, with all levels of membership and the
Australia-China business and local communities
- demonstrate a high standard of personal ethical responsibility
in the work environment, encouraging high morale, professionalism
and best practice at all times equitably across the
organisation
- working independently on a range of other project and client
tasks as requested from Executive Director
- Provide events and project support assistance to the Events and
Marketing Manager through-out AustCham's calendar of events in
Shanghai during world expo in 2010 to ensure the smooth
co-ordination of the entire program including representing AustCham
Shanghai at our own events
ACBA (Australian China Business Awards)
2010
- Co-ordinate timeline and delivery of the Australia China
Business Awards 2010 to be hosted in Shanghai
- Act in a highly responsive manner to applicants needs and
queries from potential ACBA applicants
- Document co-ordination of ACBA applicants
- Website management of the ACBA 2010 application process and
promotion
- Work closely and manage judging panel, arrange interviews,
screening of applications and co-ordinate timeline of delivery of
awards
- Arrange Media and Communications related to awards including
press conference to be held in the Australian Pavilion at the
Shanghai World Expo in October 2010
- Work closely with Events & Marketing Manager and Membership
& Sponsorship Manager in delivery of sponsorship
commitments
- Co-ordination and communication with other AustCham's in China,
Hong Kong and ACBC in Australia, State & Government territories
and Austrade
- Co-ordinate review and feedback for applicants and the ACBA
process
Other Projects
- Other projects will be involved at the direction of Executive
Director and assistance in the development of AustCham Shanghai's
active Industry Working Groups.
TO APPLY FOR THIS POSITION
To apply please send your CV with a cover letter detailing how your
qualifications and experience meet the requirements outlined above
and explaining specifically why you would like this opportunity to
work for AustCham Shanghai. Applications should be addressed to
Kate Pollitt, Executive Director, AustCham Shanghai and received
via email to admin@austchamshanghai.com
by COB Wednesday 10th February. Only applications
with a requested cover letter as described above will be
considered. Referee names if provided should include those with
recent direct knowledge of your professional performance, and
capabilities. Reasonable assistance with a valid working visa will
be provided to a suitable candidate not currently residing in
Shanghai. Reasonable terms of employment will be negotiated with
the successful applicant who will be responsible for all personal
arrangements during this short-term employment in Shanghai.
AustCham Shanghai is a non-discriminatory equal opportunity
employer.