THE OPPORTUNITY
AustCham Shanghai seeks a suitably qualified
and experienced, exceptional individual to co-ordinate
activities and communications related to Shanghai
World Expo 2010, Australia China Business Awards
2010, and other AustCham Shanghai key projects.
This rewarding and demanding opportunity will
be available in February/March 2010 for 1 year
period with the potential of an extension of
contract.
.
During this period in 2010, the strong annual
events calendar includes partnering with the
Australian Pavilion for events at World Expo
Shanghai, and preparation for the Australia-China
Business Awards 2010 to be held in Shanghai
for the first time.
THE SHANGHAI WORLD
EXPO & PROJECT CO-ORDINATOR ROLE
The full-time Co-ordinator role, working flexible
and often extended hours, reports directly to
the Executive Director and working closely with
the Events and Marketing Manager. This challenging
role encompasses all aspects of managing the
delivering of the MOU between AustCham Shanghai
& DFAT, co-ordination of key AustCham Shanghai
events to be held in the Australian Pavilion,
leveraging opportunities for members through
the expo and answering enquiries and co-ordinating
communication related to Expo. You will be part
of a Shanghai permanent full-time Secretariat
and its strong professional team of seven, delivering
exceptional benefits and membership value year-round
to over 300 active corporate members.
ABOUT AUSTCHAM
SHANGHAI
AustCham Shanghai is a well-established, not-for-profit,
independently founded, corporate membership-based
Chamber of Commerce, whose Mission is to strengthen
Australia-China government business, government
and community relationships, and to promote
Australia as a creative and reliable provider
of innovative, high quality business solutions.
THE PERSON WE
SEEK
- is a self-motivated person
with the initiative and drive to cooperate
effectively with others or work independently,
even under pressure
- has professional experience
likely to assist understanding of the role
and values of a non-profit, Australia-China
business-based membership organization
- has a proven track record
of delivering high-quality projects on time
while meeting tight budget constraints and
ability to work independently with initiative
under limited supervision
- is described by colleagues
with adjectives like highly capable, considerate,
fair minded, well organized, methodical, practical,
creative, positive, open-minded, approachable,
productive, sociable, steady
- learns and adapts quickly
to the specific demands of a new workplace
- enjoys networking and helping
people
- is as comfortable addressing
and liaising with all industries and diversity
of members
- works capably in a crowded,
bilingual, international city environment
- is a calm, multi-skilled person
with proven ability to oversee delivery of
multiple concurrent projects
- coordinates converging deadlines
smoothly with their responsible managers
- pays attention to critical
details while constructively focusing on the
bigger picture
- Recent work experience with
multinational companies or foreign governmental
organizations, preferably in the commercial
sectors with customer service experience.
- Prefable but not essential,
the ability to communicate clearly in written
and oral Chinese and English to a professional
standard.
- Strong skills in using computer
software solutions for project management
and business activities (including excel,
PowerPoint, word).
- Experience in Website Management
prefable
- Good inter-personal skill
as well as good team work spirit, willingness
to learn and a high personal energy level
GENERAL
RESPONSIBILITIES OF THIS ROLE
Shanghai World Expo
- Creating and scheduling
AustCham Shanghai Expo events in the Australian
Pavilion including logistics, marketing, event
co-ordination and communication
- Provide through AustCham
Shanghai communication platform regular information
updates and staff briefings on activities
and opportunities available during the 2010
Shanghai World Expo program, including providing
information dissemination through AustCham
Shanghai’s internet and external website;
- Working with the expo pavilion
team to ensure proper venue management, catering,
venue set-up and format including speakers
or special guests and entertainment;
- Co-ordinate Media and Communications
of AustCham Shanghai’s activities during the
Shanghai World Expo
- Represent AustCham Shanghai
membership interests proactively and effectively
- Liaise with government authorities
and organizations both Chinese and Australian,
with senior corporate executives, with peer-group
organizations, with all levels of membership
and the Australia-China business and local
communities
- Demonstrate a high standard
of personal ethical responsibility in the
work environment, encouraging high morale,
professionalism and best practice at all times
equitably across the organisation
- Working independently on
a range of other project and client tasks
as requested from Executive Director
- Provide events and project
support assistance to the Events and Marketing
Manager through-out AustCham’s calendar of
events in Shanghai during world expo in 2010
to ensure the smooth co-ordination of the
entire program including representing AustCham
Shanghai at our own events
ACBA (Australian China
Business Awards) 2010
- Co-ordinate timeline and
delivery of the Australia China Business Awards
2010 to be hosted in Shanghai
- Act in a highly responsive
manner to applicants needs and queries from
potential ACBA applicants
- Document co-ordination of
ACBA applicants
- Website management of the
ACBA 2010 application process and promotion
- Work closely and manage
judging panel, arrange interviews, screening
of applications and co-ordinate timeline of
delivery of awards
- Arrange Media and Communications
related to awards including press conference
to be held in the Australian Pavilion at the
Shanghai World Expo in October 2010
- Work closely with Events
& Marketing Manager and Membership &
Sponsorship Manager in delivery of sponsorship
commitments
- Co-ordination and communication
with other AustCham’s in China, Hong Kong
and ACBC in Australia, State & Government
territories and Austrade
- Co-ordinate review and feedback
for applicants and the ACBA process
Other Projects
- Other projects will be involved
at the direction of Executive Director and
assistance in the development of AustCham
Shanghai’s active Industry Working Groups.
TO APPLY FOR THIS POSITION
To apply please send your CV with a cover letter
detailing how your qualifications and experience
meet the requirements outlined above and explaining
specifically why you would like this opportunity
to work for AustCham Shanghai. Applications should
be addressed to Kate Pollitt, Executive Director,
AustCham Shanghai and received via email to admin@austchamshanghai.com
by COB Wednesday 9th February.
Only applications with a requested cover letter
as described above will be considered. Referee
names if provided should include those with recent
direct knowledge of your professional performance,
and capabilities. Reasonable assistance with a
valid working visa will be provided to a suitable
candidate not currently residing in Shanghai.
Reasonable terms of employment will be negotiated
with the successful applicant who will be responsible
for all personal arrangements during this short-term
employment in Shanghai. AustCham Shanghai is a
non-discriminatory equal opportunity employer.
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