2022 Annual General Meeting and Board of Directors Election

AustCham Shanghai cordially invites Chamber members to attend the Annual General Meeting online, to be held at 4pm (registration starts at 3:55pm) on 29th June 2022. The formal AGM notice was issued on 31st May 2022.

All members in good standing may register to attend the AGM, including Non-Voting Members. You may register more than one attendee from your member company, but Voting Members have only one Voting Member representative who votes at the AGM.

Only Voting Members in good standing and registered to attend the event may vote at the Annual General Meeting. Non-Voting Members may register to attend. Observers who are neither associated with a Voting Member or Non-Voting Member have no right to attend and access to the meeting is at the discretion of the Board and management.

The rules governing the attendance and conduct of the Annual General Meeting are set out in Clause 8, Schedule A of the Members Charter which can be found in the corporate governance section of the website.

Please note that this is a member-only event. The confirmation of registration does not occur automatically as all registrations need to be checked for attendance eligibility.

Please register once per attendee. Priority will be given to the named representatives of Voting Members.

Online attendance registration will close at 4pm on Tuesday 28th June 2022. You will be emailed a Microsoft Teams link to join the event on the morning of June 29th 2022.

We look forward to seeing you at the AGM!

Click here to register for the AGM.

Please find the following document for reference prior to the AGM.

Those Voting Member Representatives seeking to appoint a Proxy are requested to register their apology using the online system and submit a valid Proxy Appointment Form. Each Proxy appointment and their registration of attendance is required by 4:00 pm Monday 28 June 2022 (24 hours prior to commencement of the AGM 2022).

Ten (10) nominations in good standing have been received by AustCham Shanghai for the seven (7) current vacancies on the AustCham Shanghai Board 2022-2024 falling due at the AGM 2022.

Election Slate of Candidate Nominations for the AustCham Shanghai Board of Directors Election 2022 to fill Board Vacancies 2022-2024

Directors skills matrix for those directors continuing to serve the remaining twelve months of their two-year term

Electronic voting opens Tuesday 1 June 2022 at 8:00 am, for the election of the AustCham Shanghai Board of Directors vacancies 2022-2024. An email from the online anonymous election system, Election Buddy, will be sent at the opening of voting with a unique voting code to eligible voters (those voting members in good standing as of 1 April 2022). Please check your email inbox and junk folder and contact maria.mcdermott@austchamshanghai.com if you haven’t received the voting email.

Each Corporate/Voting Member Representative may select up to seven (7) candidates, but may only submit their vote once. Each Corporate/Voting Member Representative shall be responsible for the authenticity and anonymity of their vote. Once the vote has been submitted, it cannot be changed.

The electronic voting system will be closed on Wednesday 22 June 2022 at 5:00 pm. Reminders will be sent to Voting Representative Members three (3) days after the voting period opens, and again two (2) days before the voting period closes. The Election Auditor shall verify the election result and submit the Election Auditor’s Statement, addressed to the Members of AustCham Shanghai, to the CEO and Company Secretary within 24 hours of the close of voting. Upon receipt, the statement will be released to the full membership by publication on the company website and presented at the AGM by the Chair of the meeting.